TECHNOLOGY
How To's

FileMaker:
Picking Up Grade Reports

These instructions describe how to pick up your grade reports at the beginning of each grading period from your division's grade reports server (LS Reports, MS Reports, or US Reports).

Each division has different instructions regarding the reports to pickup. See Which Reports To Pick Up for details.

Please note! It is important to pick up your grade reports from the server, and not to use copies from your Macintosh HD (hard disk) or other location. Supervising teachers, division heads, the registrar, and the Director of Technology all make corrections to grade reports that have been "dropped" on the servers at the end of grading periods. If you do not use the server copies, your grade reports will not include these corrections.

Log into Your Grade Report Server
Pick Up Your Reports
Which Reports To Pick Up

Log into Your Grade Report Server

To begin, log into the grade report server for your division -- either LS Reports, MS Reports, or US Reports, as follows:

Click Macintosh HD on your laptop or desktop to open a window showing your documents and folders.
On the left-hand sidebar, click Pike Network once.
Then double-click the name of your grade report server (LS Reports, or MS Reports, or US Reports for Lower School, Middle School, and Upper School, respectively). The picture shows LS Reports, but you should choose your division's server if it's different.
When prompted, enter your name and password, and then click Connect. (For most teachers, the name and passwords are the same as that used for email or iPike.)
If you have logged in successfully, you should see an icon representing your grade report server (LS Reports, MS Reports, or US Reports) on your Macintosh desktop.

Pick Up Your Reports

When you began these instructions, you opened a window on your Macintosh desktop. You now need to open a second window. To do so, click Macintosh HD again.

Position the Two Windows

Move the two windows so that you can see both clearly. (To move a window, press and hold down the mouse/trackpad button while pointing to the gray border at the top of the window, and (still pressing) drag the window to a new position. Release the mouse/trackpad button when the window is in the desired position.)

Configure the Upper Window

In the upper window, click the name of your grade report server in the left-hand sidebar. (The picture shows LS Reports, but you should choose your division's server if it's different.)

When you click your grade report server, you will see a set of folders. Each grade report server contains different folders. The pictures below shows LS Reports, MS Reports, and US Reports servers, in turn.

LS Reports:
MS Reports:
US Reports:

You must navigate through folders until you see the Pickup folder for the current grading term and, for some divisions, grade level. Once you can see that folder, go onto the next step.

Configure the Lower Window

In the lower window, navigate so that you can see the folder on your Macintosh HD (hard disk) where you will save your grade reports so that you can work on them later. (If you wish to save the reports to iPike, log into iPike before proceeding.)

Pick Up the Reports

In the upper window, on the server, select the report(s) you wish to pick up.

To select a single report, click it once.
To select several reports in a series, click once on the first report. Then press and hold the Shift key with one hand, and click the last report using the mouse/trackpad with the other hand. All the reports between the first and last should now be selected.
To select several reports by "cherry-picking" each one individually, click once on the first report. Then press and hold with one hand, and click each additional report once using the mouse/trackpad with the other hand.

Now, press and hold the mouse/trackpad button on any selected report (do not release the button!). While pressing, drag the report(s) from the upper window to the lower window, directly atop the folder where you'll save the reports, until that folder darkens. Then release the mouse/trackpad button immediately.

To make sure that you have picked up the reports successfully, double-click the folder in the lower window and see if your reports are there.

Which Reports To Pick Up

Lower School
Middle School
Upper School

Lower School

Grading Period	Teacher/Grade Level	Report Name
November	Anchor teachers	Microsoft Word document containing your name (e.g., 2 Smith.doc)
February	Grades 1 & 2 anchor teachers	Microsoft Word document containing your name (e.g., G1Feb_Smith.doc)
	All other anchor teachers & PE	FileMaker document containing your name (e.g., KGFeb_Smith.fp7)
	Music & art	FileMaker documents containing grade level and subject (e.g., G2FebArt.fp7)
May	All anchor teachers & PE	FileMaker document containing your name and grade level (e.g., KGMay_Smith.fp7 or PEMay_G2Jones.fp7).
	PE, Music & art	FileMaker documents containing grade level and subject (e.g., G2MayArt.fp7)

Middle School

Grading Period	Teacher/Grade Level	Report Name
End Term 1	Anchor teachers	FileMaker document whose name begins with New and contains grade level and initials (e.g., New_4JS_hr.fp7)
	PE	Three FileMaker documents--one for each grade level--whose names contain pe, your grade level and initials (e.g., 3peGD.fp7).
	Music & art	Three FileMaker documents--one for each grade level--whose names contain your grade level and either MUS or ART (e.g., 5Mus.fp7)
	Social Studies	FileMaker document whose name contains your grade level, initials, and soc (e.g., 4KDsoc.fp7)
	Science	Two FileMaker documents whose names contain your grade level, initials and sci1 or sci2 (e.g., 3ESsci1.fp7 and 3ESsci2.fp7)
End Term 2	Anchor teachers	Two FileMaker documents: (1) name begins with New and contains grade level and initials (e.g., New_4JS_hr.fp7)—for the Learner Profile; and (2) name contains your grade level, initials, and ChkList (e.g., 4JM_ChkList.fp7)—for math, language arts, and reading
	PE, Music, & Art	Three FileMaker documents--one for each grade level--whose names contain your subject (e.g., PE, MUS, or ART), your grade level, your initials, and end with _T2.fp7 (e.g., 4PEjs_T2.fp7 or 5Mus_T2.fp7).
	Social Studies	FileMaker document whose name contains your grade level, initials, and Soc_Chk (e.g., 4KDSoc_Chk.fp7)
	Science	Two FileMaker documents whose names contain your grade level, initials and Sci1_Chk or Sci2_Chk (e.g., 3ESsci1.fp7 and 3ESsci2.fp7)
End Term 3	Anchor teachers, Social Studies, Science & PE	Same as End Term 1
	PE, Music & art	Same as End Term 1.

Upper School

Grading Period	Teacher/Grade Level	Report Name
All grading periods	All	FileMaker document whose name contains your grade level, subject, and section (e.g., His61.fp7)

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FileMaker: Picking Up Grade Reports